LinkedIn Recruiter is LinkedIn’s recruitment software that allows organizations to source, manage, and hire top talent more effectively. With LinkedIn Recruiter, recruiters can search LinkedIn’s network of over 740 million professionals, contact and manage candidates, post jobs, and track hiring metrics.
One common question about LinkedIn Recruiter is whether it can be shared between multiple users or if each recruiter needs their own account. The short answer is yes, LinkedIn Recruiter can be shared between multiple recruiters in an organization through different types of licenses and permissions settings. However, there are some limitations to sharing LinkedIn Recruiter that recruiters should be aware of.
Types of LinkedIn Recruiter Licenses
LinkedIn offers three main types of Recruiter licenses:
Individual License
An individual LinkedIn Recruiter license is assigned to one user. This license cannot be shared between multiple recruiters. Each recruiter would need their own individual license if your organization wants multiple recruiters to have full access to Recruiter.
Team License
A LinkedIn Recruiter team license allows up to 20 recruiters to share access to Recruiter features and tools. With a team license, multiple recruiters can collaborate on sourcing, contacting candidates, and managing hiring pipelines in a single Recruiter account.
Corporate License
A corporate LinkedIn Recruiter license provides unlimited recruiter seats. Large organizations with many hiring managers and recruiters can provide LinkedIn Recruiter access to all of their talent acquisition team through a corporate license.
So in summary, while an individual Recruiter license cannot be shared, team and corporate licenses allow organizations to share access to Recruiter across their recruiting staff. The number of seats depends on the type of team or corporate license purchased.
Shared Permissions in LinkedIn Recruiter
In addition to licenses, LinkedIn Recruiter has user permissions settings to control what shared users can access and do within a single Recruiter account. There are four main permission levels:
Admin
Recruiter admins have full access and control over all features, settings, and configurations for the account. They can add, remove, or change other users’ permissions. Usually this role is for an organization’s Recruiter account owner or manager.
Standard
Standard permissions provide full access to search, source candidates, contact prospects, share candidate profiles, and work with hiring pipelines. Most recruiters have the standard role.
Limited
Limited permissions restrict users to mainly searching and sourcing candidates. Limited users cannot contact prospects, share profiles, or work with hiring pipelines. This role is good for researchers or assistants.
Read-Only
As the name suggests, read-only permissions only allow the user to view and search for candidates. They cannot reach out to or engage with prospects. This role is best for stakeholders who just need visibility into the talent pipeline.
So in addition to Recruiter licenses, organizations can set these permission levels to control what features and data shared recruiters have access to within a single Recruiter account.
Pros of Sharing LinkedIn Recruiter
There are several benefits to having multiple recruiters share access to LinkedIn Recruiter:
- Improved collaboration – With a shared Recruiter account, recruiters can work together on finding and contacting candidates.
- Unified talent pipelines – All recruiters can see and work with the same hiring pipelines for open roles.
- Consistent processes – Organization-wide settings and configurations means recruiters work in a unified system.
- Cost savings – Shared licenses costs less than individual licenses for each recruiter.
- Centralized data – Important recruiting data like metrics and reports are accessible in one place.
Overall, sharing Recruiter can help improve alignment, collaboration, and efficiency in recruitment processes.
Limitations of Sharing LinkedIn Recruiter
However, there are some potential limitations to keep in mind with sharing LinkedIn Recruiter access:
- Seat limits – Team or corporate licenses only include a certain number of seats. Additional seats may cost more.
- Feature access – User permissions determine what shared users can access and do.
- Account activity – It can be hard to track individual recruiters’ activity within a shared account.
- Data privacy – Candidates’ personal data visibility may need to be restricted for some shared users.
- Account management – Coordinating changes across multiple shared users can require oversight.
So while sharing Recruiter can improve efficiency in many ways, organizations need to be thoughtful about how they configure licenses, permissions, and account settings.
Best Practices for Sharing
Here are some best practices for organizations using shared LinkedIn Recruiter licenses:
Carefully Plan Permissions
Take time to think through what level of access each recruiter needs. Balance open access with necessary restrictions.
Establish Account Protocols
Document processes for how shared users should manage contacts, pipelines, and other data.
Monitor Usage
Periodically check which recruiters are accessing what data to ensure proper permissions are in place.
Sync with ATS
Integrate Recruiter with your ATS so candidate data transfers over.
Limit Visibility Where Needed
Use privacy settings to restrict access to sensitive candidate information as necessary.
Assign Accountability
Have a Recruiter account owner who is responsible for managing settings, changes, and shared users.
Conclusion
In summary, yes LinkedIn Recruiter licenses and accounts can be shared between multiple recruiters in an organization to improve collaboration and efficiency. However, organizations need to carefully configure settings like licenses, user permissions, integrations, and protocols to ensure optimal yet controlled usage of a shared Recruiter account. With the right planning and oversight, sharing Recruiter can be an effective way for recruiting teams to work together successfully.
