RecruitEm is a recruitment software that helps companies manage their hiring process efficiently. It allows you to post jobs, source candidates, track applicants, schedule interviews, make hiring decisions, and onboard new hires seamlessly. RecruitEm streamlines and automates repetitive recruitment tasks, saving recruiters time and effort. In this article, we will walk through how to use the key features of RecruitEm as a recruiter or hiring manager.
Posting Job Openings
The first step in hiring is getting your job openings in front of qualified candidates. Here are the steps to create and post jobs in RecruitEm:
- Login to your RecruitEm account and navigate to the Jobs tab.
- Click on “Post New Job”. This will open up a form to add details about the role.
- Enter a descriptive job title that will catch candidates’ attention.
- In the description field, give an overview of what the role entails and the required qualifications and skills.
- Select the location, department, job type (full-time, part-time etc) and any other relevant details.
- Set the salary range or hourly pay rate for the position.
- Choose when you want the job posting to go live and expire.
- Click “Post” and your job ad will be live on your careers page as well as job boards you are synced to.
The job posting form allows you to give candidates a good sense of what the role is about and what they need to apply. You can make the descriptions as detailed as needed to attract the right people.
Sourcing Candidates
In addition to candidates applying directly to your posted jobs, you can take a proactive approach to talent sourcing in RecruitEm. Here are some ways to find and engage relevant candidates:
Using the Candidate Database
RecruitEm’s database of resumes and profiles allows you to search for candidates based on keywords, skills, titles, locations and other parameters. You can reach out directly to qualified candidates in the database with job opportunities.
Integrated Job Boards
RecruitEm integrates leading job boards like Indeed, ZipRecruiter and Glassdoor. You can sponsor and promote your jobs to reach passive candidates already on these platforms.
Social Media Recruiting
You can share job postings directly to your company’s social media profiles on Facebook, LinkedIn, Twitter etc. Interested candidates can apply with just a click.
Employee Referrals
Current employees often know great candidates from their networks. Within RecruitEm, employees can refer candidates for specific openings.
External Recruiters
You can collaborate with external recruiters and staffing agencies to expand your talent pool. RecruitEm allows you to manage such partnerships smoothly.
Casting a wide net through multiple sourcing channels improves your chances of connecting with great candidates.
Tracking Applicants
Once candidates start applying for your openings, RecruitEm keeps everything organized in one place.
Application Management
All candidate applications are compiled in RecruitEm’s Applicant Tracking System (ATS). You can view profiles, resumes and other submitted information. Useful filters allow you to sort and search applications by keywords, location, date and other criteria.
Application Workflow
You can customize application workflows to match your hiring stages. For example:
- New Application -> Phone Screen -> In-person Interview -> Decision
- New Application -> Take Home Assignment -> Technical Interview -> Director Interview -> Decision
Application Notes & Scores
As you review applications, you can add notes and comments. These are useful for comparing candidates later. You can also score applications based on customizable rubrics. This quantifies your assessments for structured decision-making.
Candidate Communication
RecruitEm lets you communicate with applicants directly from their profile with just a click. You can send rejection or advance-to-next-round emails en masse based on application status.
Structured application tracking saves you time sifting through resumes and ensures great candidates don’t slip through the cracks.
Conducting Interviews
Once you’ve identified promising candidates, the next step is interviewing. RecruitEm helps schedule and conduct interviews seamlessly.
Scheduling Interviews
Based on reviewers’ availability, you can use RecruitEm’s calendar tools to schedule interviews and assessments. Both interviewers and candidates can select from the available time slots. The calendar syncs across the platform to avoid double-bookings.
Interview Guides
To ensure a structured interview process, you can create an interview guide template with preset questions for a given role. These can be assigned to reviewers conducting the interviews.
Video Interviews
For remote interviews, RecruitEm provides integrated video conferencing. This allows for face-to-face interviews without any external tools.
Interview Notes & Feedback
Interviewers can take notes and share feedback on the candidate’s performance directly within their RecruitEm profile. These notes are handy for final hiring decisions.
Scorecards
Similar to application scoring, you can use customizable scorecards to grade candidate interviews. This makes comparing candidates much easier.
Centralizing interviews in RecruitEm reduces back-and-forth coordination and gives you all the data you need to make the right hire.
Making Hiring Decisions
Once interviews are completed, it’s time to make final hiring decisions. Here’s how RecruitEm can help:
Candidate Profiles
RecruitEm compiles all the applicant information, documents, notes, scores and feedback in detailed candidate profiles. You can compare shortlisted candidates side-by-side to make data-driven hiring decisions.
Custom Filters
Based on factors like scores, ratings, tags and custom fields, you can use filters to narrow down candidates. For example, you could filter for candidates tagged as “Performance Exceeds Expectations” after interviews.
Collaboration Tools
For crucial hires, you can collaborate with other stakeholders to share feedback and come to a hiring decision together. RecruitEm allows internal comments and collaborative scoring.
Offer Management
Once you decide on the right hire, RecruitEm allows you to generate and manage the offer process right from the candidate’s profile. You can see acceptance status and track next steps.
Structured decision-making support in RecruitEm prevents you from going back and forth on candidates and speeds up hiring.
Onboarding New Hires
The hiring process doesn’t end once the offer is accepted. Thoughtful onboarding leads to engaged, productive employees.
Onboarding Checklists
For a seamless transition, you can create onboarding checklists specfic to different roles. As tasks get completed, they are marked off to ensure nothing falls through the cracks.
Training Plans
Developing new hires’ skills is key. RecruitEm allows you to map out personalized training plans for each new employee.
Documentation
All the new hire paperwork – offer letters, NDAs, tax forms etc. can be managed digitally within RecruitEm. New hires can electronically review and sign documents.
Orientation Scheduling
You can block off time on calendars for orientation sessions and meetings for the new joinee with key people. This gets them up to speed quickly.
Buddy Programs
To help assimilate new employees, you can assign “buddies” through RecruitEm. Buddies act as go-to contacts for any questions new hires may have.
When your new hire’s first weeks are well structured, they become productive faster. RecruitEm ensures your onboarding process sets them up for long-term success at your company.
Reporting & Analytics
Key recruitment metrics and reports help you refine your hiring strategy over time. Here are some ways RecruitEm provides data-driven insights:
Recruitment Funnel
You get visibility into applicant drop-off rates at each hiring stage – sources, screening, interviews, offers etc. Identify problem areas causing candidate fallout.
Time-to-Fill
Track the average time taken from application to offer accepted across openings. Long time-to-fill could indicate inefficient hiring practices.
Candidate Source Report
See which sources – job boards, social media, referrals etc. – drive maximum candidates and hires. Double down on the most effective channels.
Offer Acceptance Rate
Low offer acceptance rates could mean compensation/benefits need re-evaluation. Or that the wrong candidates are being targeted.
Recruiter Performance
Compare interview-to-hire conversion rates between different interviewers. Identify high performers to learn best practices from.
Data-driven insights help continually refine your recruiting process. RecruitEm makes key metrics easy to access in one dashboard.
Collaboration
Hiring often involves multiple stakeholders and decision makers. RecruitEm facilitates seamless collaboration:
Comments
Recruiters and hiring managers can leave comments on any candidate profile. These could be interview feedback, concerns, recommendations etc.
Ratings
Multiple people can independently rate and leave notes on candidates. This gives a well-rounded view.
Task Assignment
You can assign specific hiring tasks like scheduling an interview to another recruiter or admin.
Email Notifications
Automated email updates on applicant status changes keeps everyone in the loop without excessive meetings.
User Permissions
You can control access to features and candidate information based on each user’s role. Privacy is maintained.
Collaborative hiring leads to well-vetted candidates that stakeholders align on. RecruitEm facilitates this without confusion or miscommunication.
Customization
While RecruitEm comes out-of-the-box with comprehensive features, you can customize it to your specific needs:
White Labeling
For employer branding purposes, you can customize RecruitEm with your logo, colors and themes. This maintains a consistent look.
Custom Fields
Capture any unique candidate information that the default profiles don’t cover by adding completely custom form fields.
ATS Integrations
If you already have an Applicant Tracking System, RecruitEm can integrate with it via APIs to unify your data.
Configurable Workflow
The hiring stages and steps can be fully configured to match your existing recruiting process.
Custom Reports
Beyond the standard reports, you can work with RecruitEm to create customized reports with the KPIs specific to your needs.
API Access
For developers, RecruitEm offers API access to build custom functionality on top of the platform.
Configurability makes RecruitEm a perfect fit regardless of your company’s unique recruiting needs and workflows.
Pricing
RecruitEm offers flexible pricing tiers based on the number of users and features needed:
Plan | Price Per Month | Number of Users | Key Features |
Basic | $99 | Up to 5 users | Job Posting, Applicant Tracking, Interview Scheduling |
Professional | $249 | Up to 10 users | Everything in Basic plusCandidate Sourcing, Custom Reports, Collaborative Hiring |
Business | $499 | Unlimited users | Everything in Pro plus API Access, ATS Integration, White Labeling |
Volume discounts are available on annual contracts. Get in touch with RecruitEm’s sales team for customized pricing if needed.
Conclusion
RecruitEm combines an intuitive interface with powerful recruitment features for end-to-end hiring automation. Typical processes that take days of manual work are reduced to minutes with RecruitEm. Key takeaways:
- Easy job posting with high visibility to attract candidates
- Proactive sourcing beyond applicants to build talent pipelines
- Structured application tracking and organized candidate profiles
- Streamlined interview scheduling, feedback and decision making
- Thorough onboarding checklists for new hires
- Data-driven recruiting insights for continuous optimization
- Collaboration tools for input from all stakeholders
- Customization to match any recruiting workflow
With RecruitEm, you can focus your time on building great teams rather than manual hiring processes. The platform handles the overhead while you reap the benefits of improved quality of hire, faster hiring velocity, and lower recruitment costs. Sign up for a demo today to see RecruitEm in action!