When constructing a data entry resume or profile, there are several key details you’ll want to highlight to showcase your skills and experience to potential employers. In the opening paragraph, introduce yourself and specify your years of experience in data entry or administrative support. Include your job title, such as Data Entry Clerk or Data Entry Specialist, so the employer knows your exact role.
Skills
The skills section is one of the most critical parts of your data entry profile. Here, you’ll want to highlight your technical expertise with any programs or databases you have experience with. Some examples include:
- Data entry software like Excel, Access
- Customer relationship management (CRM) systems
- Enterprise resource planning (ERP) platforms
- Accounting tools like QuickBooks
- HR systems like Paychex, ADP, BambooHR
In addition to software skills, highlight your experience with top data entry skills like:
- Typing speed and accuracy
- Attention to detail
- Organizational abilities
- Problem-solving
- Working independently
- Time management
Quantify your typing speed with your words per minute rate (50 WPM, 60 WPM, etc.) to showcase your productivity.
Work Experience
Use your work history section to provide examples of your data entry experience and achievements. List your job titles, companies, and dates of employment. Focus on highlighting data entry tasks you completed on a daily basis, such as:
- Entering customer, product, financial, or other data from paper documents or digital files into databases
- Checking data for accuracy and making corrections
- Compiling and sorting data for reports
- Filing and maintaining paperwork and records
For each position, also quantify and showcase data entry results. For example:
- Processed over 500 healthcare claim forms per week with 99% accuracy
- Entered 150+ customer orders daily into CRM system
- Verified and coded 450 invoices with a high degree of accuracy on a weekly basis
Providing metrics and specifics helps demonstrate your contributions.
Education
In the education section, list your academic degrees, fields of study, schools, and graduation years. Degrees like an Associate’s or Bachelor’s in business, administration, or information technology can support a data entry profile. Highlight relevant coursework, such as computer classes, database management, data analysis, or spreadsheet programs. If you completed a data entry certificate program, include this for additional credentials.
Optional Sections
Additional sections to include on your data entry profile or resume are:
Certifications & Licenses: List any professional data entry certification you achieved, such as Accredited Data Entry Technician (ADET), or other career certifications in bookkeeping or office programs.
Languages: Fluency in other languages allows you to enter international data.
Volunteer Work: Any experience doing administrative or data tasks for volunteer initiatives, even if unpaid, can add to your profile.
Awards: Data entry awards, honors, or performance recognition from your companies.
Writing Tips
Follow these additional tips when constructing your data entry profile:
- Use a logical layout starting with contact info, summary, skills, experience, and education sections.
- Tailor your profile to each application by matching your skills with the job description.
- Use keywords and phrases from the job posting throughout your profile.
- Keep sentences and bulleted lists short, specific, and scannable for recruiters.
- Check carefully for spelling and grammar errors to showcase your detail orientation.
Sample Data Entry Profile
Your finished data entry profile may look something like this:
Jane Smith
Data Entry Specialist
Email: [email protected]
LinkedIn: linkedin.com/janesmith
Professional data entry specialist with 5 years experience accurately inputting customer, product, and order information into databases. Expertise working with CRM platforms, ERP and accounting software. Strong data accuracy and fast typing skills.
Skills
- Data Entry: 60 WPM with 99% accuracy
- Databases: Excel, Access, Oracle, QuickBase
- CRM Systems: Salesforce, Zoho
- ERP Systems: SAP
- Accounting Software: QuickBooks
- Office Suite: MS Office
Experience
Data Entry Clerk, Express Logistics, Jan 2017 – Present
– Enter 150+ customer shipping orders daily into logistics software with 95% accuracy.
– Verify and validate order information against original documents to ensure accuracy.
– Research discrepancies and update databases accordingly. Increased data accuracy by 20%.
Junior Data Entry Operator, Acme Consulting, June 2015 – Dec 2016
– Supported data team by digitizing 500+ paper records per week into the company CRM system.
– Imported data from Excel spreadsheets and PDF forms into various databases.
– Served as backup receptionist, routing calls and greeting visitors.
Education
Associate of Science in Business Administration
Harper Community College, 2015
– Coursework: Database Fundamentals, Accounting, Business Computer Systems
Conclusion
An effective data entry profile accurately conveys your specialized experience inputting and managing data, your technical expertise across required platforms, and your skills in accuracy, organization, and productivity. Tailor each resume to match the employer’s specific needs and requirements to maximize your chances of securing an interview. Use relevant metrics and achievements from your work history to quantify the value you brought to previous organizations.
