When resigning from a job, it is important to properly communicate your notice period to your employer. The notice period refers to the amount of time between when you submit your resignation and your last day of work. Mentioning your notice period clearly and professionally ensures a smooth transition for both you and the company.
What is a notice period?
A notice period, also known as a notice of resignation, is the amount of time you plan to continue working at a job after submitting your resignation. This gives the employer time to begin the process of replacing you. Typical notice periods range from 2-4 weeks, though some can be 1-3 months depending on the nature of the role and responsibilities.
Notice periods allow employers to begin recruiting and training a replacement. It also enables you to wrap up any outstanding work and documentation to make the handoff as seamless as possible. Giving proper notice is considered a professional courtesy.
Why is it important to mention the notice period?
Clearly stating your intended notice period is important for several reasons:
- It allows your employer to plan for your departure and begin finding your replacement.
- It gives you time to wrap up any projects, organize files, and prepare documentation to transition your work.
- It maintains a positive relationship with your employer by giving them adequate time to adjust.
- It fulfills any contractual obligations about required notice periods.
- It protects you from potential legal issues if proper notice is not given.
Overall, being clear about your notice period is mutually beneficial for you and your employer. It signifies your commitment to leaving responsibly and making the transition smooth.
How much notice should you give?
Most companies require employees to give 2-4 weeks notice when resigning. However, the exact notice period depends on several factors:
- Your job type and level of responsibility – More senior roles may require longer notice periods of 1-3 months.
- Industry standards – Some industries like healthcare tend to have longer notice periods.
- Employment contracts – Your contract may specify a mandatory notice period.
- Company policies – Check your company handbook for specific guidelines.
- Location – Notice periods range from 1 week to 3 months depending on the country/region.
- Personal situation – If relocating or going back to school, more notice may be possible.
While most companies request 2-4 weeks, giving more notice than required is seen as courteous if circumstances permit. However, most employers understand if you need to adhere to the minimum.
How to mention your notice period
When the time comes to resign from your job, mentioning your notice period does not have to be complicated. Here are some tips:
State it in your letter of resignation
Include the notice period in your resignation letter. For example:
“I am resigning from my position as Marketing Associate, effective November 30, 2022. Please let this letter serve as my official 2-week notice.”
This makes it formal and documented. Stick to the facts and do not provide extraneous details about why you are leaving.
Discuss in person with your manager
Have a conversation with your manager when you deliver the news. For instance, “As stated in my letter, I plan to work for two more weeks to wrap up my current projects and ensure a smooth transition.” This gives them a chance to ask questions and understand your timeline.
Be prepared to negotiate
While you should give the notice you intend to work, your employer may ask you to stay longer or offer the option to leave sooner. Gauge their needs before agreeing to adjust the notice period – the goal is an outcome that works well for both parties.
Announce it appropriately
Beyond your manager, be thoughtful about who else needs to be informed about your departure date. Notify key colleagues and internal teams you work with so they can prepare.
Use your time productively
After giving notice, maintain professionalism and focus on wrapping up work, transitioning knowledge and demonstrating commitment up until the very end. Those last two weeks are still your chance to leave a positive final impression.
Notice Period Etiquette
When mentioning your notice period, adhere to some important guidelines:
Give notice in writing
A formal resignation letter is important for clarity and documentation. Follow up in person, but make the notice period official on paper.
Provide adequate time
Comply with company policy or contracts requiring a minimum notice period. But if possible, consider giving extra time beyond the minimum.
Show understanding
Your manager may request you stay longer if needed. Be cooperative up to a reasonable point, focusing on leaving them in a good position.
Be prepared to leave sooner
While less common, some companies may release employees earlier than the notice period. You need to be willing to depart on their timeline.
Keep it professional
Even if difficult, avoid venting frustrations or blaming others during your notice period. Take the high road and keep the focus on wrapping up smoothly.
Work hard until the end
Stay engaged, meet deadlines, document thoroughly and avoid checking out early. Finish strong right up until your final day.
Express gratitude
Thank your co-workers and manager sincerely for the opportunities you were given. Offer to be a reference or resource if ever needed in the future.
Notice Period FAQs
Here are some frequently asked questions about providing proper notice when resigning:
Do I have to give notice?
Most companies require some formal notice period when an employee resigns. However, you are generally free to quit at any time. But not providing notice can damage relationships and burn bridges.
Can my employer reduce my notice period?
Yes, companies can choose to reduce notice periods and release employees sooner. This is more likely if they already have a replacement or do not need a full transition.
What if I signed a contract with a set notice period?
If you signed an employment contract stipulating a defined notice period, you are legally obligated to work the full timeframe. Failure to do so can result in lost wages or potential legal action.
Can I negotiate my notice period?
You can discuss adjusting the notice period with your employer. They may agree to a shorter timeframe if not critical. Or request you stay longer, which you can negotiate if unreasonable.
What if I’m giving notice but want to leave sooner?
Communicate clearly to your manager if you wish to exit earlier than the notice you initially provided. Do not simply stop showing up, as that can be grounds for termination.
Can my company fire me after I give notice?
Unless otherwise protected by a contract, companies can legally terminate employees at any time – including after that employee has resigned. But being fired after giving notice is rare.
What if I need to resign immediately?
It’s understandable that some circumstances require resigning on the spot. But this should be a last resort. Provide what notice you can (even if just a few days) to maintain goodwill.
Notice Period Templates and Examples
Reviewing notice period letter examples can help ensure you communicate yours clearly and professionally.
Resignation letter template
[Date]
[Your name and address]
[Employer’s name and address]
Dear [name],
Please accept this letter as notice of my resignation from [position] at [company], effective [last day of work].
This has been a difficult decision, but I’ve accepted another opportunity that I feel is the right next step in my career path.
To facilitate a smooth transition, I will continue working over the next [notice period], completing as much of my ongoing work as possible and documenting processes to ensure projects are left in good shape.
I’ve greatly valued the opportunities I’ve had at [company] over the past [duration of employment]. It’s been a pleasure working with you, and I wish you and the team all the best. Please let me know if I can be of any assistance during this transition period.
Sincerely,
[Your name and signature]
Two week notice email example
Dear [manager name],
I am writing to formally notify you that I am resigning from my Sales Associate role effective Friday, October 20, 2022.
Please accept this email as my official two-week notice. Over the next two weeks, I will work to wrap up my remaining projects and organize my accounts to ensure a smooth transition moving forward.
I sincerely appreciate the opportunities for growth and development that [company] has provided me during my time here. Please let me know how I can best assist with the transition over these remaining two weeks.
Thanks,
[Your name]
One month notice letter example
[Date]
Dear [name],
I am writing you today to notify you of my resignation. After accepting an opportunity with another organization, I have decided to leave my Account Manager position with [company] effective November 30, 2022.
I will, of course, honor my commitment of working for the next full month to complete existing work and help transition accounts to others on the team. Please let me know if there is anything else you need from me during this notice period to ensure projects are handed off smoothly.
While this was a difficult decision, I’m appreciative of the growth, mentoring and experience I’ve gained working for [company] these past [duration of employment]. I will always remember my team here fondly.
Thank you again for all of the opportunities over the years. Please keep me in mind for future professional contacts or references.
Regards,
[Your name]
Short notice period request example
Dear [name],
I am writing to inform you that I am resigning from my role as Operations Associate at [company] in two weeks, on Friday, October 14, 2022.
I recognize this is shorter notice than the company standard period of four weeks. However, an unforeseen family medical situation has arisen that requires my immediate attention. I unfortunately need to expedite my last day.
Over the next two weeks, I will work diligently to transition as many of my duties as possible and help train others to take on my remaining responsibilities. Documentation of processes and contacts will be fully organized to ensure minimal disruption.
I appreciate your understanding during this challenging time. Please let me know if there is anything else I can provide to make this transition go smoothly. Thank you again for the opportunities here at [company].
Sincerely,
[Your name]
Key Takeaways
– Clearly communicate your intended notice period when resigning to allow your employer adequate time to prepare for your departure.
– Typical notice periods range from 2-4 weeks, though 1-3 months may be expected for more senior roles. Check any contracts and company policies.
– Formally document the notice in your resignation letter, then discuss verbally with your manager. Be cooperative if asked to stay longer or leave sooner.
– Use the notice period to wrap up work productively, document thoroughly and help transition your responsibilities to others.
– Maintain professionalism up until the very end. Offer to be a positive reference and keep communication open.
– Providing proper notice when leaving a job demonstrates commitment, responsibility and gratitude – and supports your professional reputation.